Minutes of the 3rd
EC Meeting
No of Meeting - 3
Date - 12th October 2018
Date - 12th October 2018
Venue - Shila’s
Residence
Time - 11 am
Time - 11 am
No. of
attendees - 9
Projects
planned for the month were discussed
·
Bird Old Age Home
o
It was decided to donate 6 tables costing Rs
2,800 each approximately and 25 chairs around Rs 400 each.
o
Total budget
allotted for this was Rs 30,000.
o
The tables and
chairs are to be given to them next week
o
Anjana said she
would arrange for the transportation of the chairs and tables to the Home
o
It has been
decided to make Royapettah boys School into a Happy School
o
For this toilets
and class rooms have to be repaired and sports equipment provided
o
Approximate budget
will have to be finalized
o A resolution will have to be passed in the next
GB meeting to allow the transfer of some funds from the Fixed Deposit to the
Charity account to fund this project.
o A
transfer of about Rs 1.8 lakhs from the Fixed Deposit of Rs 9.8 lakhs is being
planned
·
Panchayat Union Lower School in Pattur
o 3 ceiling fans costing about Rs 10,000 to be
provided for the school
o President Shila will arrange to buy and deliver
it before the GB meeting
·
Prema
Vasan
o
Sattu mavu to be
provided for 3-4 months at a cost of Rs
1500 per month
·
16
Laptops to be distributed when it comes
o
10 for Pattur High School
o
And 6 for
Royapettah High school
o
Anjana is following this up with Rotary Club
·
Vellore Leprosy Hospital
o
Foot wear to be
donated to the patients
o
100 towels also
to be distributed to them
o
These towels would
be purchased at a cost of Rs 45-50 per towel. PDC Sita will take care of this
o
Sandhya will
donate 100 apples for the 50 inpatients
o
A trip to the
Leprosy Hospital in Vellore has been planned for 12th November.
o
Members interested
in joining the project will need to give their names in advance so that
transport arrangements can be made
·
Childrens Garden School
o
An appeal has come
from the school for help in constructing library, wash stations, toilets,
compound wall, football court and basket ball field
o
Inner Wheel Club
South has agreed to help them
Other
issues discussed were :
·
Funds available
o
Treasurer Vasanthi
confirmed that Rs 1,80,000 is available in the charity account
·
Chairman’s visit
o
This is being
planned at Gandhi Nagar Club at 3pm on November 28th
o
Prior to this, an
EC meeting will be held at Shila’s house
to plan for the visit. The date
for Chairman’s EC meeting is confirmed
for 15th November 2018.
o
The Chairman will
be introduced through a Harikatha kind of song sung by Girija, instead of the
usual introduction
o
One informal
meeting will take place to practice and finalise this before the Chairmans
EC meeting
o
The Chairman wants
the President to provide a report of the projects done so far.
o
So the Leprosy
Home and the Royapettah Boys Happy School Project will have to be completed
before November 28th
·
The names of the
Executive Committee members for next year were tentatively discussed
o
These will be finalized post a resolution
passed in the next GB meeting
·
District
Conference on 6th Dec 2018
o
Chairman Kala Rajsekhar wants 100% attendance
o
A fee of Rs 1500
will have to be collected from attendees during the next GB meeting
·
The names of the
District EC Committee selected were announced
o
President - Nalini Olivannan -
o
Vice
President - Usha Saraogi -
o
Association
Council ( AC) member – Kala Rajasekhar
o
Secretary - Arasi Ponmozhi
o
Treasurer – Arathi
Narayanan
o
ISO - Kamala Selvam
o
Editor – Sugeetha
Vumiti
o
ESO – Anuradha
karthik
·
The meeting
adjourned at 12.30 pm followed by lunch.
President
Secretary
Shila Krishnan
Umasree Raghunath
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